Disbursement Information

If the total of your financial aid is greater than the amount of your bill, you will receive a refund. You may select to have your refunds sent to your bank account by setting up a direct deposit via UAOnline. Otherwise, we will mail a refund check to the permanent address you have given KOC. It is therefore very important to keep your address up to date on UAOnline. Excess financial aid cannot typically be used to pay for previous balances, according to Federal Regulations. If you owe an outstanding balance, contact the Office of Student Financial Assistance for the best advice on your available options.

  • The fastest way to receive your money is to sign up for Direct Deposit on UAOnline
  • Seek help from the Office of Student Financial Assistance regarding loans, scholarships and other financial aid questions
  • Due to the high volume of refunds at the beginning of each semester, please allow 5-10 business days.

Refund Policy

To receive consideration for tuition refund, students must officially drop courses by completing an Add/Drop form available from Student Services. The date on the official Add/Drop form determines eligibility for a refund. Refunds are processed after the drop period ends. Allow 8-10 days for processing.

Please view the Academic Dates and Deadlines calendar page for specific dates for the semester.

Semester-Length Courses

100% of tuition & fees will be refunded for courses dropped by the add/drop deadline.

3 - 14 Week Courses

100% of tuition and fees will be refunded for courses dropped 1 - 7 calendar days from the first class meeting. No refund will be issued if the course is dropped after the 7th calendar day after the first day of class.

Short Sessions (less than 3 weeks)

Prior to the first class meeting, 100% of tuition & fees will be refunded. There is no refund after the start date of class.

Open Entry Lab Courses

100% of tuition and fees will be refunded if the student officially drops the course within seven (7) calendar days after registering for the course. Refunds will depend on the date of registration; there is no refund after the 7th day from registration date.

Non-Credit Courses

100% of non-credit course fees, lab and miscellaneous fees will be refunded if the student officially drops the course at least two (2) business days before the class begins. There is no refund after this time.

Military, TA, and Veteran billing

Chapter 33 Benefits

Students receiving federal financial aid and are utilizing the Post 9/11 GI Bill (Chapter 33) benefits will received their financial aid refund after the add/drop date. If your financail aid exceeds the total cost of your tuition and fees you will received an initial refund upon disbursement and a subsequent refund after the add/drop date, when tuition and fee amounts are certified. This allows more accurate reporting of tuition and fees. An outstanding balance will appear on your student account until payment is received from the Department of Veteran's Affairs. For additional information, please view the Military and Veteran Student Services page.

Military Billing and TA

Military personnel and their dependents/beneficiaries using Department of Defense funding should refer to the Military and Veteran Student Services page for instructions. Refer to your funding agency for certification deadlines and processes.

Returned, lost, stolen checks

Returned Checks

Paper checks will be mailed to your mailing address (MA). If your check is returned due to bad mailing address, a hold will be placed on your account until your address has been updated at UAOnline. Once you have updated your address you can contact the Business Office to have your check resent to you. Failure to provide your current mailing address is not a valid reason for check pickup.

Lost Checks

If you believe your check is lost or have not received it withing 10 business days from the date it was issued, you may contact the Business Office to have a stop-pay filed on the check. A non-refundable fee of $18.50 applies to all stop-pays and will be deducted from the amount of the check. A replacement check will be issued, this process generally takes 5-7 buiness days.

Unclaimed Checks

Kodiak College makes an attempt to notify payees of uncashed checks on an annual basis. If you have a stale dated check, you may return it to the Business Office to have it reissued at no cost. If you no longer have the check of never received it, you may request a stop-pay and have the check reissued. Checks that have been issued more than 180 days ago and remain uncashed may be turned over to the State of Alaska Unclaimed Property.